Montpelier Board of School CommissionersMinutesMinutes-January 5, 2011

Minutes-January 5, 2011




January 5, 2011




Minutes Approved: January 19, 2011


Board: Sue Aldrich (arr. 7:09 p.m.), Carolyn Herz, John Hollar, Charlie Phillips, Steve Robinson, Rick Vanden Bergh, Lowell VanDerlip

Administration: Superintendent Mark Mason; Principals Pam Arnold, Peter Evans and Owen Bradley; Curriculum Director Patty Gaston; Support Services Director Jessica Little; Business Manager Cindy Rossi

Student: Ben Rose

Public: Chris Bean, Brenda Bolio, Brett Bova, Ally Brigham, Matt Brittenham, Laura Cassetty, Lisa Cassetty, Myles Chater, George Cook, Ariel Corey, Ben Crane, Nancy Farrell, Paul Farrell, Maya Facciolo, Willow Forbes, Claire Fraser, Savanah Goudreau, Seth Herz, William Jestes, Claire Kendall, Karlynn Koenemann, Russell Leete, Greg McKinstry, Laura McKinstry, Dan Miller-Arsenault, Alexis Murphy-Egri, Madison Naylor, Maggie Nowlan, Carol Paquette, Lori Rose, Anna Scoppettone, Carolyn Scoppettone, Kim Scott, Mike Segale, Lilly Smith, Nancy Smith, Melissa Tanner, Aimee Viens, and others




1.     Call to Order The meeting was called to order at 7:05 p.m.  

2.     Adjust/Review Agenda An Executive Session will be added prior to adjournment. 

3.     Public Comments None. 

4.     Auditor’s Report – Mike Segale Mr. Segale summarized the FY10 audit report. There were no findings, but there were some recommendations noted. The first recommendation involved a new accounting standard in regard to fund balances. The new standard establishes new fund balance classifications for governmental fund types and clarifies the definitions of the governmental fund types. The recommendation was that the district familiarize itself with this new standard and implement the new components effective July 1, 2010. The second recommendation involved establishment of an investment policy. The recommendation was that the district develop an investment policy to control the types of investments allowed, along with additions or withdrawals from the account. The Board asked the administration to return with a recommendation on how to structure a policy on outside investments. The third recommendation involved the opening and closing of cash accounts. The recommendation was that the opening and closing of cash accounts be approved by the Board and reflected in the minutes.

5.     Discuss Proposed FY12 School Budget Revisions Superintendent Mason gave an overview of the budget process to date. The original budget presented to the Board proposed approximately $514,000 in reductions. Following a public hearing, the Board rejected that proposal and directed the administration to return with a budget that reflected no increase in Act 68 per-pupil spending from FY11 to FY12. This equated to approximately $206,000 of additional spending. The Board also asked the administration for a recommendation on an athletic trainer position.

Superintendent Mason then explained the process for deciding how to spend the returned $206,000. A handout was provided detailing two new proposals. The proposals mirrored each other in terms of programmatic spending for the additional $206,000. Proposal #1 allowed for using $402,501 from the fund balance and represented a small decrease in per-pupil spending from FY11. Proposal #2 allowed for using $267,500 from the fund balance and represented no increase in per-pupil spending from FY11.

Mr. Hollar expressed concerns that the new proposal did not represent the most appropriate allocation of resources and appeared to be a response to individual Board concerns and not concerns of the unanimous Board. Mr. Phillips moved, seconded by Mrs. Herz, to add one cent to the tax rate, which would equate to an additional $80,000 in spending, for the purpose of maintaining and/or growing programming. Following discussion about the fund balance, the Crafter’s Edge program, and class sizes, the motion was defeated 1 to 6, Mr. Phillips voting in favor, Mrs. Aldrich, Mrs. Herz and Messrs. Hollar, Robinson, Vanden Bergh and VanDerlip voting against.

Mr. VanDerlip moved, seconded by Mrs. Aldrich, to approve budget proposal #2 as presented, which allows for using $267,500 from the fund balance, and to add to the proposal $35,000 for funding an athletic trainer. Following discussion about the athletic trainer position, the motion was withdrawn.

Mr. VanDerlip moved, seconded by Mr. Robinson, to include $35,000 in the FY12 budget to fund an athletic trainer position. Mr. Phillips expressed concern about the specificity of the motion. Superintendent Mason suggested that the Board vote on a budget this evening absent an athletic trainer position and charge him with devising a plan for funding such a position for the next academic year. With that suggestion, the motion was withdrawn.

Mrs. Aldrich moved, seconded by Mr. VanDerlip, to accept budget proposal #2 as presented this evening, which includes the $206,000 of additional spending for a total gross budget of $14,931,575 and allows for using $267,500 from the fund balance. Motion carried unanimously.

6.     Consent Agenda

a.     Minutes of December 14, 2010

b.     Minutes of December 15, 2010

c.     Warrants

d.     FY12 Tuition Rates

Mr. Phillips moved, seconded by Mr. VanDerlip, to approve the consent agenda including minutes of the December 14, 2010 special meeting, minutes of the December 15, 2010 regular meeting, Warrants 27 and 28 dated January 6, 2011 in the amounts of $593,293.80 and $29,950.92 respectively, and FY12 maximum tuition rates in the amounts of $11,130 for grades K-6, $13,500 for grades 7-12 and $50,000 for the Summit Program. Motion carried unanimously.

7.     Announcements Mr. Hollar updated the board on a recent conversation with Commissioner Vilaseca wherein the Commissioner indicated he was inclined to deny the district’s request to hire a new superintendent. Mr. Hollar will follow up with the Commissioner on this issue. Mr. Vanden Bergh announced that he will not seek re-election.

8.     Executive Session On a motion duly made and seconded, the board voted unanimously to enter Executive Session at 9:15 p.m., with the superintendent remaining. On a motion duly made and seconded, the board voted unanimously to leave Executive Session at 9:19 p.m.

a.     Negotiations

9.     Adjournment On a motion duly made and seconded, the board voted unanimously to adjourn at 9:19 p.m.




Heather Michaud


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