Montpelier Board of School CommissionersMinutesMinutes - October 5, 2011

Minutes - October 5, 2011

1.       Call to Order  The meeting was called to order at 7:07 p.m. 

2.       Adjust/Review Agenda  The student achievement recognition discussion will be removed from the agenda.

3.       Public Comments  None.

4.       Discuss Field Trips

a.       Spain and France – Barbara Austin-Hutchins  Barbara Austin-Hutchins provided cost information and an itinerary for her proposed Artists of France and Spain trip on April 19-30, 2012.  Fundraising efforts were discussed.  Mr. VanDerlip indicated he would support the trip contingent upon a report back to the Board by one or two students upon their return.  Mr. Phillips moved, seconded by Mr. Jones, to approve Barbara Austin-Hutchins’ field trip request to France and Spain on April 19-30, 2012.  Motion carried unanimously. 

b.       New York City – Lyman Castle  A detailed trip information sheet was provided.  Mr. Jones indicated his support for this trip contingent upon a report from the students upon their return to include three investment tips.  Mr. VanDerlip moved to approve Lyman Castle’s field trip request to New York City on November 16-17, 2011.  At this point Mr. Castle interjected a proposal that the Board also consider approving at this meeting a similar field trip to New York City that he has planned for the spring of 2012.  Mr. VanDerlip moved to amend the original motion to approve Lyman Castle’s field trip requests to New York City in the fall of 2011 and in the spring of 2012.  Mr. Phillips seconded the amended motion.  The motion to amend carried unanimously.  The motion as amended passed unanimously. 

5.       Discuss FY12 Budget Process and Priorities  Superintendent Ricca distributed a budget timeline and requested input from the Board regarding budget priorities.  Mr. Robinson wondered what a level funded budget would look like, recognizing the importance of identifying and defining variables as soon as possible.  Mr. Phillips requested a proposal that included a foreign language program at the elementary school.  Projected enrollment, algebra at the middle school, replacing labor with capital resources, class size, co-curriculars and the drama program were also discussed, as well as opportunities for public comment. 

6.       Update on Evaluation Instruments  Superintendent Ricca will provide the Board with a timeline for completing job description and evaluation work for all district employees. 

7.       Discuss Protocol for Responding to Public Complaints, Concerns, Etc.  Following discussion, the following protocol was agreed to.  If the communication is via email, the recipient will respond to the sender with a pro forma acknowledgement with a copy to the Board Chair only.  If the communication is face to face, the board member is free to engage in a discussion but should make it clear that s/he is not speaking on behalf of the whole board. 

8.       Appoint Bargaining Committees  Mr. Phillips volunteered to serve on the bargaining committee for the Montpelier Education Association.  Mr. Robinson volunteered to serve on the bargaining committee for the Montpelier Educational Support Staff Association.  Mr. Phillips requested an executive session at some point before negotiations begin to talk strategy.  Mr. Robinson reminded Superintendent Ricca that he should be excluded from any communications involving teacher negotiations, and that Mr. Phillips should be excluded from any communications involving the support staff association. 

9.       Update on Collaboration/Consolidation Efforts  Mr. Jones would like to know the range of collaboration/consolidation possibilities with districts other than the ones Montpelier is currently talking with.  Mr. Phillips expressed interest in meeting with the entire WSSU board for a brainstorming session.  Following discussion, it was decided that Mrs. Aldrich, Ms. Paquette and Mr. Phillips would first try to meet with the chairman and other members of the WSSU board to get more information as to what they are looking for in terms of collaboration/consolidation efforts. 

10.   Update on Municipal Heating Initiative  Mr. Jones reported that there were seven responses to the RFP and three finalists were interviewed this week.  The next step is to identify a firm to define the scope and cost of work that needs to be done at Union Elementary School in order to hook that building on to the system if this project goes through.  A question was raised as to who will pay for this study since this work is separate from the engineering RFP.  Mr. Jones will continue to provide updates. 

11.   Consent Agenda

a.       Minutes of September 21, 2011

b.       Warrants

c.       Co-Curricular Contracts

Mr. Robinson moved, seconded by Mr. Phillips, to approve the consent agenda including minutes of the September 21, 2011 meeting, Warrants 15 and 16 dated October 13, 2011 in the amounts of $460,683.80 and $20,736.68 respectively, and co-curricular contracts (see listing).  Motion carried unanimously.

12.   Announcements/Review Meeting (+/∆) 

-          Superintendent Ricca invited board members to the UES parent group meeting on October 11, 2011 and to the MSMS parent group meeting on October 18, 2011.  Several board members expressed interest in attending the UES meeting on October 11th and Heather Michaud was asked to prepare a warning. 

13.   Adjournment  On a motion duly made and seconded, the board voted unanimously to adjourn at 8:40 p.m. 

Heather Michaud


Co-curricular Appointments

Beach, Ashley

Unified Sports Co-Coordinator


Goodell, Diana

Unified Sports Co-Coordinator


Koenemann, Mark

Soccer, Boys: Asst. Varsity Coach


Robinson, Norm

Cross Country: Asst. Varsity Coach



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