Montpelier Board of School CommissionersMinutesMinutes - July 18, 2012

Minutes - July 18, 2012

1.       Call to Order  The meeting was called to order at 7:03 p.m.

2.       Adjust/Review Agenda  Addition of Charlie Phillips’ Resolution for the VSBA.  Addition of quarterly financial report to the consent agenda. 

3.       Public Comments  None.

4.       Discuss Open Meeting Law  Invited Keith Vance to the meeting to discuss Open Meeting Law.  It’s a grey area if the School Board creates a committee, it needs to be warned and minutes taken; create a committee and/or sub committee, if that group gathers to discuss the business, it needs to be warned and minutes taken; to err on the side of caution; uncertainty was brought to light from the unwarned meeting.  Mr. VanDerlip took the responsibility of warning the first meeting; it was “his error” in not warning the second meeting.  There was oversight from the committee – not intentional; it’s a good discussion to have and good to keep in mind.  We will warn any committee that we set up and ask about any other committees that we are asked to be a part of if they need to warn the meeting; maybe it makes sense to appoint a chair for any committee created by the School Board. 

5.       Discuss Bond Details  Project approach to the bond vote – a prioritized list with an estimate; why are there two lines for some in the bond paperwork?

6.       Update on District Level Searches  Hopefully three candidates to the second round - hope to have finalists to bring to the Board for a special meeting the week of July 30, 2012. 

7.       Discuss Fine Arts  Climate around the theater and updates to the theater; some safety issues? How do we make the transition between a wish and a physical improvement; can the Montpelier Theatre Guild help us to identify what kind of improvements we can make incrementally?  Can we get grants to support some of the activity/improvement in those areas?  Two community members were former theater folks at U-32; could they be tapped for support? Looking at the other co-curriculars – are they on par or should we be shifting our priorities?  Discussions w/Northfield – benefit from participation from them – more of an effort?  We haven’t forgotten our discussions – here are some specific topics.

8.       Action Item 

a.       Approve Use of Reserve Funds for Purchase of New Cooler at MHS  Mr. VanDerlip moved, seconded by Mr. Jones, to approve use of reserve funds up to $45,000 for the purchase of a new cooler at MHS.  Motion carried unanimously.

9.       Discuss Future Agenda Items 

10.   Discuss Resolution for the VSBA  Hoping to bring this discussion to the State Board of Education – to Steve Dale prior to July 25; committee that reviews the resolution; and those resolutions that get into the State Board of Education’s General Meeting in the Fall; Jones to the Educational Opportunity Working Group; that group which has legislators on it is charged with strengthening the discussion between finances and results; difficulty in strengthening teachers in the State; issue of evaluation came up significantly; this may be a group that could be an ally; spurring the effort to come up with a better way to determine who the good teachers are; this resolution and find more allies.  Mr. Jones moved, seconded by Mr. VanDerlip, to move forward with this resolution.  Motion carried unanimously. 

11.   Visit with Finalist for Director of Support Services Position  The Board met with Mary O’Neill. 

12.   Consent Agenda

a.       Minutes of June 20, 2012

b.       Warrants

c.       Teacher Contracts

d.       Athletic Director Contract

e.       Quarterly Financial Report

f.        Co-Curricular Contracts

Mr. Phillips moved, seconded by Mrs. Bean, to approve the consent agenda including minutes of the June 20, 2012 regular meeting, Warrants 3 and 4 dated July 19, 2012 in the amounts of $59,305.97 and $34,696.75 respectively, the recommendation to offer teaching contracts to Clayton Wetzel, III (school nurse – MSMS), Hannah Geier (K-1 – UES), Karen Rodis (ELL – UES), and Kirk Kreitz (music – MSMS/MHS), the recommendation to offer an Athletic Director contract to Matthew Link, the FY12 estimated year end finance report, and co-curricular contracts (see listing).  Motion carried unanimously.

13.   Announcements/Review Meeting (+/∆) 

14.   Executive Session  On a motion duly made and seconded, the board voted unanimously to enter Executive Session, with the superintendent remaining.  On a motion duly made and seconded, the board voted unanimously to leave Executive Session.

a.       Appointment of Employee

15.   Return to Open Session  9:15 p.m.

Action Taken

a.            Appointment of Employee  Mr. VanDerlip moved, seconded by Mr. Phillips, to offer Mary O’Neill a contract for the position of Director of Support Services, pending reference checks.  Motion carried unanimously.

16.   Adjournment  On a motion duly made and seconded, the board voted unanimously to adjourn at 9:15 p.m. 

Respectfully submitted,

Dr. Brian G. Ricca

Co-curricular Appointments

Chabot, Lauren

Field Hockey Coach


Cobb, Peter

Soccer, Boys: Grade 8 Coach


DiLena, Stephanie

Soccer, Girls: Grade 8 Co-Coach


Kerin, Eric

Soccer, Girls: Grade 7 Coach


Kerin, Eric

Soccer, Girls: Grade 8 Co-Coach


Zurowski, Tim

Soccer, Boys: Grade 7 Coach



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