Montpelier Board of School CommissionersMinutesMinutes - May 7, 2014

Minutes - May 7, 2014

  1. Call to Order The meeting was called to order at 7:07 p.m. by Vice Chairman Charlie Phillips.
  2. Adjust/Review Agenda Mr. Wood will not report on summer work projects, rather just bond and other facility issues.
  3. Public Comments None.
  4. Update on Bond Projects and Other Facility Issues – Director of Facilities Thom Wood Mr. Wood reported that the resignation on tonight’s consent agenda represents a complete turnover of the custodial staff at MHS and his work is now to refocus on development and retention of staff.

Mr. Wood reviewed the UES re-roof bid results with the recommendation that the District engage Rodd Roofing to do the roof with the insulation issued included. Following discussion, Mr. VanDerlip moved, seconded by Mr. Jones, to approve the low bid of Rodd Roofing in the amount $330,000 for the re-roof at Union Elementary School. Motion carried unanimously.

Mr. Wood distributed a concept sketch of the MHS parking lot re-design and reviewed goals for the re-design. The new design represents a more efficient layout with no net loss of parking spaces. The hope is to have a bid packet for this project on the street next week.

Regarding the MHS auditorium, design individuals are in the process of generating conceptual ideas.

Regarding the bathroom renovations, Mr. Wood reported that bid packets should be ready to go out next week, with bids due back on June 4, 2014. The architects are taking an incremental approach to the three different project areas. Mr. Wood will wait and see where the numbers come in, but initial estimates from the architects are significantly higher than anticipated. Mr. Wood said there may be a need for some value engineering on the proposals when they come in.

Additionally, Mr. Wood reported that the City is in the process of aggressively getting the revised RFP for their solar net metering proposal back on the street and has asked for confirmation as to whether or not the school district wants to be included. Mr. Wood asked if the Board had any appetite for this. Mr. VanDerlip inquired as to the advantages versus disadvantages of the school district working with the City. Discussion on financial incentives, scale, and renewable energy credits ensued. Following that discussion, there was consensus for Mr. Wood to investigate the question of whether the school district should participate with the City or explore opportunities for net metering on its own, as well as the question of whether or not the school district could maintain control of their renewable energy credits in the event they chose to participate with the City. Mr. Wood will explore these issues and provide information for the Board at the next meeting on May 21, 2014.

Mr. Phillips expressed appreciation to Mr. Wood for his stewardship.

5.  Hear Indicator Report on End #4 “Citizenship” Superintendent Ricca distributed his report for End #4 and invited thoughts and feedback. After reviewing the report, Mrs. Bean said she appreciated the highlights. Mr. VanDerlip said it would be helpful to know if the discipline issues were repeat offenders or an array of students. Mr. Jones requested a continuum of data, indicating it would be helpful to see 5-10 years.

6.  Update on Program/Finance Committee Mrs. Braun explained the selection process for the four community members. The first meeting of the committee is tentatively scheduled for next Wednesday. Superintendent Ricca will assemble basic information in regard to setting the school budget. Mr. Jones inquired as to how selection of other committee members would occur. Discussion ensued. Mr. Jones said he wanted to ensure that everyone has a chance to participate but not necessarily be on the committee since there are a lot of people interested in a lot of topics. Mr. VanDerlip promised agendas in advance of committee meetings.

7.  Review Superintendent Policy 2.6 – Asset Protection Superintendent Ricca asked the Board for specificity in terms of desired information in advance of his report. Playground equipment, the amphitheater at UES, and the potential parking lot at MHS were areas identified in regard to paragraph #3. Regarding paragraph #8, Mr. Jones asked for clarity in regard to relationship between school money and city money.

8.  Discuss Parent/Teacher Conferences Student-led conferences were the focus of the discussion. Superintendent Ricca offered to assemble a group to examine this area in the event the Board so desired. Mr. Jones suggested asking the parent groups at UES and MSMS to weigh in on how the current system is working. Mrs. Braun asked if student-led conferences were considered best practice. Mr. VanDerlip said he was more concerned about the possibility of trading any further student days for teacher conference days. While on the topic of student days, and in relation to the calendar discussion that took place at the prior meeting where she was not present, Mrs. Bean made another pitch for going back to students having the entire week of Thanksgiving break off. Following further discussion, Superintendent Ricca offered to gather research in regard to student-led conferences to share with the Board, as well as to discuss the issue with teachers since he believes they have valuable feedback to offer.

9.  Consent Agenda

a.  Minutes of April 16, 2014

b.  Warrants

c.  Resignation

i.  Salih Numanovic

d.  Co-Curricular Contract

Mr. Jones moved, seconded by Mr. VanDerlip, to approve the consent agenda including minutes of the April 16, 2014 regular meeting, Warrants 54, 55 and 56 dated May 8, 2014 in the amounts of $653,379.84, $26,505.56 and $145,256.76 respectively, a resignation, and a co-curricular contract (see listing). Motion carried unanimously.

10.  Announcements/Review Meeting (+/∆)

-        Edutopia, a branch of the George Lucas Educational Foundation, will be filming at MHS next week.

-          It’s National Teacher Appreciation Week – thank you to all of them for all that they do. Mr. Jones moved, seconded by Mrs. Braun, that the Montpelier School Board recognize the high quality of the teachers in the district, with a request that this message be communicated to the teachers this week. Motion carried unanimously.

11.  Adjournment On a motion duly made and seconded the Board voted unanimously to adjourn at 8:57 p.m.



Heather Michaud



 Co-curricular Appointment


Facciolo, Irene

Auditorium Operations







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