Montpelier Board of School CommissionersMinutesMinutes - June 3, 2015

Minutes - June 3, 2015

1.  Call to Order The meeting was called to order at 7:02 p.m.

2.  Adjust/Review Agenda Ms. Muncy asked for clarity in regard to the "Announcements/Review Meeting (+/∆)" section of the agenda.

3.  Public Comments None.

4.  Discussion with MHS Principal Adam Bunting Principal Bunting gave a PowerPoint presentation looking back on the past year at MHS, as well as looking at growth and where the school is headed. Feedback on learning exhibitions was discussed. Board members publicly thanked and expressed appreciation to Principal Bunting for his work. Upon questioning, Principal Bunting identified opportunities for growth over the new few years. Dual enrollment and opportunities for class sharing with U-32 were discussed. Following that discussion, Mr. VanDerlip suggested an October 1 update on progress made and impediments that remain in regard to further sharing with U-32 and/or other district high schools.

5.  Discussion with MPS Director of Facilities Thom Wood The District, in conjunction with Anne Watson's Physics class, developed an RFP for group net-metered photovoltaic electricity generation with the intent of offsetting the District's electric use with locally produced net-metered solar power. The RFP was issued on April 7, 2015 and responses were received on May 4th. Based on the responses received, Mr. Wood recommended the Board accept the proposal from NOVS Energy. Ms. Watson gave a quick summary of the proposal. Mr. Wood discussed the two opportunities that were considered – this RFP and the large consortium - and explained his reservations about going with the large consortium. Following discussion, Mr. VanDerlip moved, seconded by Mr. Jones, to authorize the administration to negotiate a final contract with NOVS Energy for a group net-metered photovoltaic electricity generation agreement. The motion passed 4-1, Mrs. Aldrich, Ms. Muncy and Messrs. Jones and VanDerlip voting in favor, Mr. Hingtgen voting against.

Mr. Wood provided a brief overview of the entry door replacement project at MHS. There are three doors involved. These doors have outperformed the expected service life and there are opportunities for improving safety, building security, door functionality and thermal performance. An RFP was issued on May 26, 2015. The RFP was sent to three local companies and two good responses were received. Mr. Wood recommended acceptance of the bid from Portland Glass and proposed use of $38,500 from the fund balance to pay for this project. Mr. Hingtgen moved, second by Ms. Muncy, acceptance of the bid from Portland Glass for the entry door replacement project at MHS. There was discussion in regard to the amount of the fund balance. Motion carried unanimously. Mr. Jones moved, seconded by Mr. Hingtgen, to approve use of $38,500 from the fund balance to pay for the entry door replacement project at MHS. Motion carried unanimously.

6.  Update on Lease for the Vermont Mountaineers Superintendent Ricca reported that he met with Bill Fraser, Arne McMullen and Brian Gallagher to review the existing lease agreement for the Vermont Mountaineers that expires on December 31, 2016. The mood at the table is good, and the group plans to meet again to continue the process. Superintendent Ricca hopes to have new draft language for the Board to review this summer or early fall.

7.  Discussion Regarding Val Gardner's Visit to the Board Mrs. Aldrich reported that Val Gardner is not available on June 26th and because two board members are also unavailable on that date, the June 26th proposed meeting date was cancelled. In lieu thereof, Ms. Muncy suggested a full day retreat on August 18th with both Val Gardner and the Leadership Team rather a half day retreat with just the Leadership Team as previously planned. Superintendent Ricca will confirm availability with Ms. Braun and Ms. Paquette, as well as the availability of the Leadership Team for a full day retreat, and report back.

8.  Update on Enrollment Numbers Updated enrollment numbers were provided. Superintendent Ricca will obtain additional information on the difference between projected and current numbers for grades 10 and 12 and report back. Family entrance and exit interviews were discussed.

9.  Update on H.361 Superintendent Ricca provided a brief overview and substantial written information in regard to H.361, a comprehensive education bill, which was signed into law yesterday. He recommended dedicating the entire meeting scheduled for July 15, 2015 to this issue and told board members he had invited Representative Mary Hooper to join them on that night. He further recommended that the Board publicize this meeting significantly and invite families and community members to join them for a more thorough discussion of the ramifications of this bill. Representative Warren Kitzmiller will also be invited, as well as Washington County Senators. Mr. Jones would like the July 15 discussion to also include parameters for talking with other districts. He also requested some formal communication from WCSU in response to communications earlier this year in regard to unification/merger/resource sharing. Mr. Hingtgen commented that structuring the meeting on July 15 might be challenging. Ms. Muncy suggested a very specific plan on facilitation so that everyone knows the rules ahead of time. Superintendent Ricca welcomed further questions on H.361 as they arise.

10.  Update on Recreation Department Transition Superintendent Ricca reported that on May 27, 2015 the City Council voted unanimously to approve the transition of the Recreation Department back to the City, beginning July 1, 2016. Operational oversight will begin on April 1, 2016 and fiscal oversight will begin on July 1. Superintendent Ricca acknowledged that at this point he is not sure how all of the financial realities are going to shake out and this will factor into the District's budgeting for next year. Mrs. Aldrich said she would like to charge the City with identifying what the savings are going to be for the community. Mr. Hingtgen acknowledged the need to determine how much this transition is going to cost the District because with limited money to spend for FY17, pennies are going to matter and this needs to be determined sooner rather than later. Economy of scale issues and the possibility of asking the City for some transition time were

11.  Action Item

a.  Authorize the Board Chairperson and/or the Board Clerk/Treasurer to Sign Warrants Ms. Muncy moved, seconded by Mr. Hingtgen, to authorize the Board Chairperson and/or the Board Clerk/Treasurer to sign warrants on behalf of the entire Board between scheduled meetings or in absence of a quorum. Motion carried unanimously.

12.  Consent Agenda

a.  Minutes of May 20, 2015

b.  Warrants

c.  Teacher Contracts

d.  Authorize Superintendent to Submit Consolidated Federal Program Grant and to Receive and Expend Federal Funds

Mr. VanDerlip moved, seconded by Mr. Jones, to approve the consent agenda including minutes of the May 20, 2015 regular meeting, Warrants 60 and 61 dated June 4, 2015 in the amounts of $566,077.54 and $27,668.30 respectively, the recommendation to offer teacher contracts to Helene Steinberg (special education – MHS) and Jessica Kobb (literacy coach – UES), and authorization for the superintendent to submit the Consolidated Federal Program Grant and to receive and expend federal funds. Motion carried unanimously.

13.  Announcements/Review Meeting (+/∆)

-   The Board acknowledged that tonight is student representative Alex Stetter's last meeting. She was thanked for her service and wished good luck as she continues on to college.

-  Student concerts were great and amazing as always.

-    Art show was impressive.

-   The MHS coding final presentations were a wonderful demonstration of student learning.

-   Pleasant tone on everyone's part tonight.

- Regarding future agenda planning, there needs to be more time allotted for student presentations and principal presentations.

14.  Executive Session Mr. VanDerlip moved that the Board find that discussing contract negotiations in open session would put the Board at a substantial disadvantage. Mr. Jones seconded and the motion carried unanimously at 9:23 p.m. Mr. Jones moved that the Board enter into Executive Session in accordance with 1 VSA §313 to discuss contract negotiations. Mr. VanDerlip seconded and the motion carried unanimously at 9:23 p.m. On a motion duly made and seconded, the Board voted unanimously to leave Executive Session at 9:55 p.

a.  Contract Negotiations

Action Taken None.

15.  Adjournment On a motion duly made and seconded, the Board voted unanimously to adjourn at 9:55 p.m.


Heather Michaud


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